GUIDELINES FOR ABSTRACT SUBMISSIONS AND PRESENTATIONS

I - Guidelines for abstract submission

1) Please complete your event registration on the website. No fees are required at the time of registration; payments can be made once the abstract's acceptance has been confirmed. Co-authors registering for the congress should not submit an abstract that has already been registered by one of the authors.

  • All abstracts must be submitted through the official Congress website.

2) Log in the author's area using the username and password chosen during registration. New menus will be displayed.

3) Follow the instructions to access the abstract submission form. Complete all fields in the online form.

4) Before submitting the abstract, please review it carefully. Changes will be allowed only until the final submission deadline.

*The submitting author must fill in all the fields in the online form. All communications related to the scientific paper will be sent only to this author by registered email, and they will be responsible for forwarding them to co-authors.

5) Choose the presentation type – Oral Presentation or Poster Presentation.

6) After submitting the abstract, click on "Log out".

7) The person in charge of the presentation (the same person who submitted the abstract) will receive an email confirming the information provided. Please check if all the details are correct. If any errors are found, log in again and make the necessary adjustments (up to the abstract submission deadline – refer to "Important Information"). 

8) If you do not receive the automatic email acknowledging the submission on the same day, the abstract may not have been sent correctly. In this case, please contact by e-mail address [email protected] to report the issue. Remember to check your SPAM box before doing so.

9) To access the event website again, just log in with your username and password on the [ATTENDEE AREA] menu. If you do not remember your login data, use the “forgot your password?” option at the top of the page.

 

II - Main Areas

  • Clinical findings

  • Epidemiology and MRI

  • Immunology and basic Science

  • MS treatment

  • Multidisciplinary care

  • NMO, ADEM and CIS

 

III - Important Information

  • The official language of the Congress is English.
  • The ABSTRACTS must be submitted only in English; papers submitted in other languages will not be considered. They must be grammatically correct; otherwise, they may be refused.
  • The deadline for abstract submission is 22/04/2024.
  • To receive the certificate for the abstract after the event, one of the listed authors must be registered and have attended the event.
  • There is no limit to the number of abstracts that can be submitted by an author.
  • There is no limit to the number of authors that can be included per abstract. Please list the authors in the desired order.

IMPORTANT: The submitter/presenter must be listed as an author.

  • On 17/05/2024, abstract acceptance will be published in the [Scientific Registration >> Abstracts] link of the submission site (author log in).
  • After receiving confirmation of acceptance, the person submitting the abstract must confirm the payment of the registration fee by 28/05/2024. The presentation should be made by the author registered as having submitted the abstract. If this is not possible, another previously registered author will do so, as long as he/she has registered for the event and has paid the registration fee.
  • This year, registration will be free for the presenter of the approved abstract, as long as they are a student or resident.
  • Applicants may click the appropriate checkbox during the online abstract submission process. Only eligible for onsite participants. 

    Criteria:
  1. The abstract must had been accepted
  2. Be the presenter of the abstract
  3. Age 35 years old or less
  4. BYL member (https://forms.gle/zWZ8hAXPNMyuqHQY6)
  5. Student, resident, fellow or post-graduation student.  
  6. You will be required to upload a copy of proof of eligibility
  7. Prepare this document in one of the following formats: JPG or PDF files (size limit 1 MB). 

 

  • All abstracts must be submitted through the official Congress website.
  • Only one certificate will be issued per presented abstract. Certificates are issued in the order in which authors were registered.
  • Please be aware: all materials produced based on the abstracts (such as publications in scientific journals) must faithfully reproduce the information submitted by the author. Therefore, it is not possible to change the title, summary, or list of authors after the submission deadline. We emphasize that the submitting author is fully responsible for all the provided information.
  • The first author can choose the modality for the abstract presentation. However, the Scientific Committee reserves the right to alter this choice.
  • Registration fees can be found at the “Registration” menu of the congress website and are independent of the approval date of the abstract. To ensure any discount, payment of the fees must be made within the established deadlines.
  • The final decision of the Scientific Committee on presentation modality is considered final and conclusive and will not be questioned.
  • By submitting the papers, the authors commit themselves to comply with the laws and ethical standards that govern research with humans and animals, including the approval of the Research Ethics Committees and Committees on Animal Clinical Research and Ethics.
  • The Organizing Committee of Congress will not be responsible for the costs of registration, transportation, accommodations, or any other costs generated by presentations in any modality.
  • Submitting the summary represents the commitment on the part of the author(s) to present the paper, if accepted, during the event.

 

IV - Guidelines for abstract preparation

  • The title should be concise and reflect the study to be presented. The length of the title must be limited to 250 characters.
  • The text of the abstract should not exceed 300 words (title and authorship/ affiliation not included).
  • The abstract should be structured objectively and concisely, providing essential information under each heading. Suggested headings: Introduction, Objectives, Methods, Results, and Conclusion.
  • Case reports should be structured as follows: Case Presentation, Discussion, and Final Comments. Considering that case reports represent an important contribution to the exchange of experience between professionals, the Scientific Committee recommends only sending reports of common cases with atypical evolution or rare cases of major relevance.
  • The institution or institutions where the research was conducted, as well as the names of the authors, should NOT be mentioned in the body of the text.
  • The content of the abstract should be associated with the topic selected.
  • The use of graphs or tables will not be allowed in the submission of abstracts, although such resources may be used when formatting the presentations.
  • Bibliographic references should not be included in the electronic submission. The authors should refrain from using abbreviations.
  • Results based on statements such as "results will be presented" and "data will be analyzed" will not be considered. These should be explained as clearly as possible, and the conclusions should be based on the data presented. In the case of an ongoing study, for example, the authors should present at least the preliminary results.
  • Case reports without clear originality and relevance justifying their presentation will not be accepted. Papers limited to literature review only will also be rejected.
  • Trade names are not allowed, only generic drug names written in lowercase letters.

 

V - Guidelines for Approved Abstracts

Plataform presentation

For this type of presentation, the authors should prepare two presentations:

  1. A PowerPoint presentation with slides
  2. An e-poster presentation to be displayed throughout the conference


Instructions for PowerPoint presentation: 

The oral presentation must be done within 10 minutes. 

Presentation time is 07 minutes.

After the presentation, there will be 03 minutes for discussion and possible questions from jury and guests.

If none of the authors attend the event, the presentation will be canceled, and the certificate will not be issued. 

The presentation must be prepared in Power Point slides (Windows) and needs to be handed in at the Media Desk at least 1 hour before the session starts, in order to upload the document at the media system. 

You can download the template [HERE].

Information about the day and time of the presentation will be available in the scientific program of the congress.

 

Instructions for e-poster presentation: 

The approved abstracts will be sent electronically (e-poster) by the link: https://e-poster.com.br/bctrims/. 

Deadline for submission of E-poster: 05/31/2024. The guidelines and standards are avaliabe at the link. 

 

Arena Científica + Happy Poster

    For this type of presentation, the authors should prepare three presentations:

    1. A PowerPoint presentation with slides, to be presented in the Arena
    2. A printed poster presentation, which should be printed and hung on the panels for presentation
    3. An e-poster presentation to be available for consultation throughout the conference


    Instructions for PowerPoint presentation: 

    The oral presentation must be done within 7 minutes. 

    If none of the authors attend the event, the presentation will be canceled, and the certificate will not be issued. 

    The presentation must be prepared in Power Point slides (Windows) and needs to be handed in at the Media Desk at least 1 hour before the session starts, in order to upload the document at the media system. 

    You can download the template [HERE].


    Instructions for Printed poster presentation: 

    Dimensions for poster production: 1.20 (one meter and twenty centimeters) in HEIGHT x 0.90 (ninety centimeters) in WIDTH. 

    The font, font size, and poster design/style are at the discretion of the authors of the abstract.

    The authors should bring the printed poster to be displayed during the Happy Poster session.

    Information about the day and time of the presentation will be available in the scientific program of the congress.


    Instructions for e-poster presentation: 

    The approved abstracts will be sent electronically (e-poster) by the link: https://e-poster.com.br/bctrims/. 

    Deadline for submission of E-poster: 05/31/2024. The guidelines and standards are avaliabe at the link. 

     

    Happy Poster

    For this type of presentation, the authors should prepare two presentations:

    1. A printed poster presentation, which should be printed and hung on the panels for presentation.
    2. An e-poster presentation to be available for consultation throughout the conference.


    Instructions for Printed poster presentation: 

    Dimensions for poster production: 1.20 (one meter and twenty centimeters) in HEIGHT x 0.90 (ninety centimeters) in WIDTH. 

    The font, font size, and poster design/style are at the discretion of the authors of the abstract.

    The authors should bring the printed poster to be displayed during the Happy Poster session.

    Information about the day and time of the presentation will be available in the scientific program of the congress.


    Instructions for e-poster presentation: 

    The approved abstracts will be sent electronically (e-poster) by the link: https://e-poster.com.br/bctrims/. 

    Deadline for submission of E-poster: 05/31/2024. The guidelines and standards are avaliabe at the link. 


    There will be two sessions to display the panels. 

    Session 1:

    Happy Poster:

    06/06/2024 - 19:10- 20:10 - Panels 1 to 60

    TIME FOR PLACING POSTERS: 

    06/06/2024 - between 8:00 to 16:00

    TIME TO COLLECT POSTERS:

    06/06/2024 - 20:10 (At the end of the activity, the author removes his poster)


    Session 2:

    Happy Poster:

    07/06/2024 - 18:20 - 19:20 - Panels 1 to 61

    TIME FOR PLACING POSTERS: 

    07/06/2024 - between 8:00 to 16:00

    TIME TO COLLECT POSTERS:

    07/06/2024 - 19:20 (At the end of the activity, the author removes his poster)


    Instructions for the poster production:

    1.     Dimensions for poster production: 1.20 (one meter and twenty centimeters) in HEIGHT x 0.90 (ninety centimeters) in WIDTH.

    2. The font, font size, and poster design/style are at the discretion of the authors of the abstract.

    3.The event organization is not responsible for the delivery/receipt of materials at the event venue. Each author is responsible for printing and displaying their own poster.

    4. Posters must be affixed at locations determined by the event organizing committee on predetermined day and time, identified with a number available on the congress website in the area designated for the responsible author, indicating where to display the poster at the event venue.

    5. Posters not removed within the period specified by the event organization will be discarded. There will be no designated space for storing posters, and it is entirely the responsibility of the presenting author to take care of it.

    6. The language of the poster must be in English.